E-Week was over. All the
documentation for it was done, all the events completed, all certificates
distributed, all finances settled. Now, it was time for the KCG Bazaar, again
an initiative of the students’ entrepreneurship development cell of the
college. Scheduled to be held on the 16th and 17th of
March, we had precisely four weeks to plan and prepare for the Bazaar. The core
team this time consisted of six people – Arjun, Hari, Varun, Ram, Paul and I. Arjun
was our photography guy while Paul was our design guy. Hari, Ram and Varun were
the doers and the thinkers of the team, so to speak, while I was the
documentation girl.
Phase 1: The word-spreading-and-meeting phase
With
the guidance of Dr. Rosy Fernando, our mentor and Dr. Sumathi Poobal, our vice
– principal, we began our work for the bazaar. It started with us spreading
word about the Bazaar and setting up meetings with interested students. This
was easier said than done. Some students needed a nudge in the right direction
while others needed a big shove. We arranged over three meetings with the
students who seemed interested and showed promise. As each meeting progressed,
more and more students enlisted for the Bazaar. The numbers swelled from a mere
50 to hover around 250. The students teamed up and began to prep for the
Bazaar.
Phase 2: The we've-gotta-do-this-we've-gotta-do-that phase
The part where the students decide what stalls they want to put
up and how they are going to procure the items for their stalls. Yet again,
Rosy ma’am was there to help. While we were running all over the
campus trying to get On – Duty slips signed for all the students (the toughest job of all) , Rosy ma’am would
meet the students and talk to them about their ideas. She helped all the
students and gave them a lot of suggestions to improve their stalls as well.
Using the ideas and contacts they gathered, the students began to look for
places to buy their products.
Phase 3: The I'm-in-I'm-out phase
The phase where some students back out and need to be
convinced again that they are capable enough to put up the stalls. We faced
quite a few of these cases and handled them quite well. We gave them some tips
and examples; helped them organize their stalls and then they were set to go.
Another part of phase three involved the sponsors. While some of our sponsors
were very true to their word, some backed out at the last moment. They had to
be replaced – this was not an easy
task.
The end of the beginning phase:
Somehow we scraped through phase
three and came up with the final phase. The setting up, numbering and allotment
of stalls. The location where the stalls were to be set up was changed due to
various reasons and there were the usual issues that accompany any event that
takes place in any institution. In spite of those issues, we successfully set the stalls up and had all the stall holders pretty satisfied with their stalls. It was indeed satisfying.
On the eve of 16th
March, we left the college after making all the arrangements for the
Bazaar. We were to come to college before the stall holders did and stay longer
than them. It was definitely going to be a long weekend, but we all hoped it
would also be a fun and successful one.